Vortex and Catapult Open Event
Yorkshire Dales Sailing Club, 22nd / 23rd April 2023
The organising authority is the Yorkshire Dales Sailing Club (YDSC)
The location of Yorkshire Dales Sailing Club is:
Address: Grimwith Reservoir, Hebden BD23 5ED
Grid Reference: SE 06432 64203
Lat/Long: 54.072897, -1.905250
X: Y: X= 406432 Y= 464203
WHAT3WORDS: STRENGTH / QUILT / FRIDAY
1. Rules
1.1 The Event will be governed by the rules as defined in the Racing Rules of Sailing and the YDSC general byelaws.
1.2 Competitors shall behave in accordance with the RYA Racing Charter.
2. Eligibility and Entry
2.1 The event is open to helms of Vortexes and Catapults.
2.2 Note that competitors under 18 will require parental consent as part of their online entry.
2.3 Entries whenever possible should be made via the online entry system with entry fees paid via Credit/Debit Card online, or BACs transferred or paid via cash or card at registration.
Closing date for online entry will be 23.59 on Wednesday 25 May.
Entries on the day are possible but are discouraged because this causes issues with planning and catering for the event
2.4 All competitors (including those online entered) must register their attendance at the reception desk near the entrance to the club house upon arrival.
2.5. All competitors and parents of U18s who are UK taxpayers are requested to gift aid their entry whenever possible because Yorkshire Dales Sailing Club is a charity No. 1110757. Forms will be available at Registration.
2.6. Competing boats MAY be required to display advertising chosen and supplied by the organising authority (See rule 80 and World Sailing Regulation 20)
2.7 Competitors wishing to have meals from the YDSC Galley will be asked to order food and pay at the registration desk.
3. Conditions of Entry
3.1 Competitors are entirely responsible for their own safety, whether afloat or ashore and nothing, whether in the Notice of Race or Sailing Instructions or, anywhere else reduces this responsibility.
3.2 It is for the competitors to decide whether their boat is fit to sail in the conditions in which it will find itself. By launching or going afloat, the competitors confirm that their boat is fit for those conditions and that they are competent to sail and compete in them.
3.3 Nothing done by the organisers can reduce the responsibility of the owners and/or Competitors, nor will it make the organisers responsible for any loss, damage, death or
Personal injury, however it may have occurred, as a result of the boat taking part in the event.
3.4 The organisers encompass everyone helping to run the race and the event, and include Yorkshire Dales Sailing Club, the organising authority, the race committee, the race officer, patrol boats and beach masters.
3.5 In Spring and early Summer YDSC has some restricted land areas near the dinghy park and clubhouse which are for the protection of ground nesting birds. All competitors and their supporters are reminded that failure to observe these restrictions will be considered a series breach of conduct and may result in disqualification from the event.
4. Schedule of Races
4.1 The regatta will be a series of up to 7 races on Saturday and Sunday
Saturday 22nd April
Registration at the clubhouse from 10.00 hrs
Competitor Briefing Time 12.00
Up to 4 races may be sailed in a format of 2 back-to-back plus a break and 2 further back-to-back with the first warning signal for race 1 not before 12.55.
Sunday 23rd April
Up to 3 races back-to-back may be sailed with the first warning signal no earlier than 09.55. The last two races may be sailed alongside the scheduled YDSC club races at 11.00, but with separate starts.
Any starts that are recalled will restart their sequence one minute after the first substitute is dropped.
4.2. No warning signal for races on the last day of the event will be made after 13.25.
5. Sailing Instructions
These can be found at yorkshiredales.sc/sailing-instructions-21-24
6. Scoring System
6.1 ONE race is required to be completed to constitute a series.
6.2 When only 2 races are completed, a boats score will be the total of her race scores.
6.3 When 3-6 races are completed, a boat’s score will be the total of her race scores excluding her worst score including any black flag results.
6.4 If 7 are completed a boat’s score will be the total of her race scores, excluding her 2 worst scores.
6.5 Low point scoring system Appendix A
6.6 Penalty for breaking a rule in Part 2 will be a Two-Turns Penalty, unless amended by the Sailing Instructions. The penalty for breaking rule 31 is a One-Turn Penalty.
7. Prizes
Prizes will be awarded to the winner, 2nd and 3rd. Other prizes may be awarded at the discretion of the organisers. The prize giving will be held soon after the conclusion of racing.
8. Risk Statement
8.1 Rule 4 of the Racing Rules of Sailing states: “The responsibility for a boat’s decision to participate in a race or to continue racing is hers alone”
8.2 Sailing is by its nature an unpredictable sport and therefore inherently involves an element of risk. By taking part in the event, each competitor agrees and acknowledges that:-
a) They are aware of the inherent element of risk involved in the sport and accept responsibility for the exposure of themselves, their crew and their boat to such inherent risk whilst taking part in the event;
b) They are responsible for the safety of themselves, their crew, their boat and other property whether afloat or ashore;
c) They accept responsibility for any injury, damage or loss to the extent caused by their own actions or omissions;
d) Their boat is in good order, equipped to sail in the event and they are fit to participate;
e) The provision of a race management team, patrol boats and other officials and volunteers by the event organiser does not relieve them of their own responsibilities;
f) The provision of patrol boat cover is limited to such assistance, particularly in extreme weather conditions, as can be practically provided in the circumstances;
g) It is their responsibility to familiarise themselves with any risks specific to this venue or this event drawn to their attention in any rules and information produced for the venue or event and to attend any safety briefing held for the event;
h) The boat is adequately insured with cover of at least £3 million against third party claims
9 Insurance
Each participating boat shall be insured with valid third-party liability insurance with a minimum cover of £3 million per event or the equivalent.
10. Privacy Statement
The personal information you provide to the organising authority will be used to facilitate your participation in the event. If you have agreed to be bound by the Racing Rules of Sailing and the other rules that govern the event (the rules), the legal basis for processing that personal information is contract. If you are not bound by the rules, the legal basis for processing that personal information is legitimate interest. Your personal information will be stored and used in accordance with the organising authority’s privacy policy. When required by the rules, personal information may be shared with the RYA and/or World Sailing. The results of the event and the outcome of any hearing or appeal may be published.
11. Further Information
For further information please contact:
Phil Whitehead (Vortexes) This email address is being protected from spambots. You need JavaScript enabled to view it., 07971 461994
Stuart Ede (Catapults) This email address is being protected from spambots. You need JavaScript enabled to view it., 07575 059339
End of Notice of Race
Additional information
Camping
1. Free camping for tents and motorhomes will be available from Friday afternoon (gates open at 13.00) to Sunday afternoon (17:00).
2. Unfortunately caravans are not allowed under the terms of the YDSC lease.
3. Please follow the camping guidance to be found on www.yorkshiredales.sc covering such matters as on where to pitch camp, use of club facilities and expected norms of behaviour.
Social Arrangements
Hot food and beverages are available at the Club Galley. Opening times for breakfast and lunches during the event will be advised nearer the time.
An evening meal will be provided on Saturday. It will be FREE to Vortex competitors (courtesy of the Vortex Association). Additional tickets will cost £12 (price tbc) and can be purchased at Registration. The menu will be distributed nearer the time.
There are also snacks and cool drinks vending machines available for use at other times.
Dietary requests should be made as soon as possible either on the entry form or, in special circumstances, at the galley upon registration to help plan for catering.
